It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.
A “data controller” is responsible for deciding how to hold and use personal data. Personal data is information or data that can identify a data subject. VR Print Limited (“the Company”) is therefore a “data controller” in relation to the personal data that we receive in connection with our own marketing, communications and that of our employees.
A “data processor” is responsible for the processing of personal data on the instructions of the “data controller”. VR Print Limited (“the Company”) is therefore also a “data processor” in relation to the personal data that we may receive from you for the provision of our services and subject to a suitable and compliant GDPR Data Processing Contract.
We are required under data protection legislation to notify you of the information contained in this privacy notice and it is important that you understand it. If there is anything in this notice that you do not understand, please speak to our Data Protection Appointed Person who can be contacted via email email@example.com or by telephone on 01732 373138.
Policy key definitions:
Processing of your personal data
We are registered with the ICO under the Data Protection Register, our registration number is: Z2323286. Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about data subjects using the following lawful bases.
If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.
Your individual rights
Under the GDPR your rights are as follows;
Information on the above can be found here;
You also have the right to complain to the ICO (www.ico.org.uk) if you feel there is a problem with the way we are handling yours / data subjects data.
We handle subject access requests in accordance with the GDPR.
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Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures (ISO27001) in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.
Email marketing messages & subscription
Under the GDPR we use the lawful basis of consent for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal data” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.
Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all MailChimp lists, by following this link, otherwise contact the EMS provider.
Resources & further information